1 These Terms
1.1 These terms and conditions (“terms”) apply to all sales of wine and any other goods (referred to as the “wines”) by us, Vinum Fine Wines Limited (“we” or “us”) to you the customer (“you”). These terms will apply to all orders you place with us whether via telephone, our website by email or in person.
1.2 These terms will apply to all sales of wine by us to you unless and until these terms are changed by written agreement between us.
1.3 These terms will apply whether you are dealing with us as a private or trade customer. However certain terms, where indicated, will only apply where you are dealing with us as a consumer.
2 Minimum Order Policy
2.1 We have a minimum order of £500 (per order, ex. VAT and duty)
3 When the Contract is made
3.1 A contract for sale which incorporates these terms in full will come into existence when we expressly accept your order. Please note that an
acknowledgement of your order by us by telephone, email or by our website does not constitute acceptance of your order. Your order will be accepted when we take payment from you or issue an invoice for the order.
3.2 We will accept your order and a binding agreement will come into force between us on the earlier of us issuing an invoice to you or deducting the pre-authorised amount from your debit card.
3.3 If we issue an invoice to you and we have not pre-authorised the payment on a debit card then payment will be due from you immediately. The issuing of an invoice by us will constitute acceptance but we shall not be obliged to deliver or make available the wines to you until the invoice is settled in full.
3.4 Please note that the contract between us is conditional on the wines being available for sale to you and coming into our possession and we will be entitled to decline any order at any time up to acceptance in the event that we are unable to secure the wines on your behalf.
3.5 We may agree to deliver the wines to you, in this event then we will provide you with an estimated delivery date and delivery charge. Any dates are estimates only and we do not guarantee to meet any fixed delivery date unless specifically agreed.
3.6 If we have not agreed to deliver the wines to you then the wines will be placed into storage and will be available for collection from our storage facility 21 days after we have issued an invoice to you (subject to payment of our invoice) or earlier if we agree early collection with you. Please note that your right to cancel your order will apply from this date.
3.7 In order to purchase wines from us you must be at least 18 years old or you must have reached the requisite age in your home territory for the purchase of alcohol.
4 Payment Terms
4.1 Payment will be due immediately when we issue an invoice to you. We reserve the right to collect debit card details in advance and to pre-authorise your card for the purchase price in advance of accepting your order. Once we accept your order, we will charge the appropriate balance to your card.
4.2 We reserve the right to withhold any wines you have ordered for non-payment of any invoice (and for the avoidance of doubt this may include an invoice for other wines or services). We may refuse to release any wines to you until such time as you have made payment for your order in full.
5 Retention of Goods Pending Payment
5.1 We will retain title in all wines sold by us until all sums due or to become due to us from you in respect of your order have been paid in full. This includes wines held on your behalf in our storage facility duty paid or in bond and we reserve the right to take possession and sell wines held with us in storage in order to settle any debt you have with us. Please see our storage terms for more details.
5.2 You will obtain title in the wines in the event that you have paid us in full and such wines are in your personal physical possession.
5.3 In the event that any sum is outstanding we reserve the right to suspend or withhold any delivery or collection.
5.4 Where any invoice is outstanding for more than 30 days then we may send written notice to the invoice address of our intention (at our discretion):
6 Default
6.1 In the event that any amount is owing from you to us (whether that amount arises under these terms of sale, our storage terms or otherwise) then you agree that we will have the right to purchase any of your wines which are held by us at a price governed by these terms in satisfaction of your liabilities. We will then be free to sell or otherwise deal with the wines.
6.2 In order to exercise our right to purchase wines we hold for you to satisfy your liabilities to us we will send written notice to your last known invoice address of our intention to purchase the wines. Seven days after sending such notice we will be entitled to take ownership and possession and (at our discretion) dispose of some or all of your wines which are held by us.
6.3 Upon purchasing the wines, we will credit you with 80% of the market value of the relevant wines (the “credit amount”). Market value will be assessed based on our list prices or by making reasonable enquiries and will be assessed on the date which falls seven days after the notice referred to in clause 5.2 is sent by us.
6.4 We will set the credit amount off against any sums you owe to us (including any interest owed). If the credit amount exceeds the sums you owe to us, we will account to you upon request for any excess but we will not be obliged to pay interest on such excess. After we have credited you with the credit amount, we will hold title to the relevant wines and we will be free to dispose of those wines at our discretion and we will not be required to account to you for any further sums received by us for those wines.
6.5 If any balance remains outstanding owing to us after we have purchased the wines and credited the credit amount to you then the balance shall remain payable by you.
6.6 Our right to purchase wines we hold for you to satisfy your liabilities does not affect any other remedies we may have.
6.7 You agree that given that the credit amount represents the typical price we would pay for the relevant wines, and given the existence of fluctuating demand and prices for wines the above terms are reasonable.
6.8 After we have purchased wines in accordance with this clause you will remain liable for any amount that remains outstanding and interest will continue to accrue at the rate of 5% above the base rate of the Bank of England applicable for the given period.
7 Delivery
7.1 Any indication as to when wines will be available for delivery or collection is an estimate only and is not intended to be binding. We will notify you once wines are available and you must give at least 48 hours’ notice before collection. All wines are sold ex-LCB Eton Park. Export customers can be put in contact with a suitable freight forwarder. National transport may be arranged by us at the rates of charge indicated below.
7.2 Delivery charges (excluding VAT)
| Quantity | Charge per delivery |
| 1-15 cases | £15 |
| 16 cases+ | £1 per case |
| Quantity | Charge per delivery |
| 1 case | £15 |
| 2 cases | £25 |
| 3-14 cases | £36 |
| 15 cases+ | £2.50 per case |
Please speak to our team to find out more as further charges may apply
7.3 Our current storage charge will apply for all goods that have not been collected/delivered within three months of being available. Deliveries over £2,000 within mainland UK will be free of charge. Those below and outside mainland UK will be charged at cost.
8 Storage, Delivery and Collection
8.1 When purchasing wines from us you will need to choose whether to store the wines with us or take delivery of the wines.
8.2 Where you opt for us to store the wines on your behalf then our storage terms will apply. Please note that when we store wine on your behalf, we will assign the wine you have purchased to your name but the wines will remain in our custody.
8.3 Where you opt to collect the wines from our storage facility, we will let you know in advance of the expected time of availability and you must give us at least 72 hours’ notice of collection. Collection must be between the hours of 9AM to 4PM Monday to Friday (excluding Bank Holidays). For high volume or large orders, we may require more than 72 hours’ notice.
8.4 We may, at your request and as your agent, arrange for delivery of the wines to you but where you are dealing with us in the course of a business, we will not be liable for any failure on the part of the carriers selected.
8.5 If wines purchased are not collected or delivered and you have not opted for us to store the wines on your behalf within three months of the date on which we issued an invoice for the wines to you then we will assume that storage is required and our storage terms will apply and we will be entitled to make a reasonable storage and administration charge at our standard rates applicable at the relevant time in relation to the wines.
8.6 Please note that if you fail to pay our storage and administration charges then our right to sell the wines as set out in our storage terms and above will apply.
9 Duty and VAT
9.1 Wines are offered for sale under bond, but some are available duty paid. Those required for UK home use are subject to duty and VAT at the prevailing rates.
9.2 VAT Rate 20%
9.3 UK Duty Rates (excluding VAT):
UK duty rates are changing with effect from 1st August 2023. Rates will now be based on the specific alcoholic content of the wine or spirits. However, until 1st February 2025 there is a transition phase during which wine between 11.5% and 14.5% ABV will be treated as if it is 12.5% ABV.
| Categories/ Alcohol % | Duty (per 9 liters case) |
| Wine: 5%-11% | £11.00-£28.17 |
| Wine: 11.5%-14.5% | £32.04 |
| Wine/Spirits: 15% and above | £38.43-£284.76 |
*VAT applicable to both delivery & duty charges.
*VAT & Duty are applicable at the prevailing rate at the time of release from bond.
10 Cancellation of Orders
10.1 If you are a trade customer then once an order has been accepted by us in accordance with clause 2 above then you will not be able to cancel the order.
Consumers’ right to Cancel under the Consumer Regulations
10.2 If you are dealing with us as a consumer you have a right to cancel your contract with us under the Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 (“Consumer Regulations”) and the following terms explain how to cancel and the effect of cancellation:
10.3 You will have a right to cancel your contract for the purchase of wines within 14 days without giving any reason unless you have purchased “En Primeur” wine or any other pre-ordered wines which we are unable to release within 30 days.
10.4 The cancellation period will expire after 14 days after the day on which the wines are made available to you. The wines are made available to you:
10.5 To exercise the right to cancel, you must inform us, Vinum Fine Wines Ltd, 48 Warwick St, London W1B 5AW; email
[email protected]; telephone: 020 7870 2018 of your decision to cancel
this contract by a clear statement (e.g. a letter sent by post or email). You may use the cancellation form available at the end of these terms but it is not compulsory.
10.6 To meet the cancellation deadline it is sufficient for you to send your communication concerning your exercise of the right to cancel before the cancellation period has expired.
Effect of Cancellation
10.7 If you cancel this contract, we will reimburse to you all payments received from you, including the costs of delivery (except for supplementary costs arising if you chose an enhanced delivery option).
10.8 We may make a deduction from the reimbursement for loss in value of any wines supplied, if the loss is the result of unnecessary handling by you.
10.9 We will make the reimbursement without undue delay and not later than 14 days after the day we receive back from you any wines supplied, or (if earlier), 14 days after the day you provide evidence that you have returned the wines, or- If there were no wines supplied, 14 days after the day on which we are informed about your decision to cancel this contract.
10.10 We will make the reimbursement using the same means of payment as you used for the initial transaction, unless you have expressly agreed otherwise; in any event, you will not incur any fees as a result of the reimbursement. We may withhold reimbursement until we have received the wines back or you have supplied evidence of having sent back the wines, whichever is the earliest.
10.11 You shall send back the wines without undue delay and in any event not later than 14 days from the day on which you communicate your cancellation from this contract to us. The deadline is met if you send back the wines before the period of 14 days expires.
10.12You will have to bear the direct cost of returning the wines.
10.13 You are only liable for any diminished value of the wines resulting from the handling other than what is necessary to establish the nature, characteristics and functioning of the wines.
11 Inspection and Acceptance of Wines
11.1 You agree to inspect all wines purchased from us on delivery or release.
11.2 Where you have opted for us to store the wines on your behalf then you agree that you are entitled to attend the storage facility in person or through an agent in order to inspect the wines. We strongly recommend that you inspect the wines within 14 days of collection, delivery or release to you and you agree to notify us immediately of any defect, damage, or shortage in, or to the wines.
11.3 We strongly recommend that you inspect the wines, or ask a third party to do so on your behalf, even if you have opted to store the wines with us or at an alternative location.
11.4 Where you are a trade or business customer you will be deemed to have accepted the wines as satisfying your order 14 days following collection, delivery or release to you.
11.5 Where you are a trade, we will charge you GBP 30 per Case (excluding VAT) if the condition of your wooden case/packaging material is missing, damaged or in unsatisfactory conditions such as and not limited to treating conditions caused by woodworm, which we will restore it to its reasonably pristine condition.
11.6 Where you are a consumer you agree to notify us of any defects in the wines within 30 days from the date on which the wines are collected, released or delivered to you and after 30 days you will be deemed to have accepted the wines
11.7 If you have asked us to store the wines in our storage facility the 30 day period in which you may notify us of defects will start 21 days after we have accepted your order (when the wines will be available for inspection or collection from our storage facility).
12 Warranty and Nature of wines
12.1 If you are a consumer then we warrant that the wines purchased from us will be of satisfactory quality. If you are a business then we confirm that we have made reasonable endeavours to ensure that wines sold by us are of satisfactory quality.
12.2 We do not warrant taste or drinkability of wines purchased as drinkability and taste are subjective judgements.
12.3 With respect to older or high-value wines we will make reasonable efforts to verify the provenance of such wines but we cannot guarantee the authenticity or quality of the wine in the bottle. Older products may age and mature in different ways which may not be to all tastes, and some wines may deteriorate in quality. Opinions as to authenticity and provenance will vary and, in many cases, even following scientific testing and detailed research it is not possible to establish the authenticity or provenance of a given wine definitively.
12.4 We regret that given the nature of the wines we sell we do not provide refunds for corked wines.
12.5 Where wines are not (in our opinion) in perfect condition then the wines will be sold at a discount and we will supply a condition report together with photographs and such other information as may be available to us and it will be your decision whether or not to proceed with the purchase based on this information.
12.6 Where you have purchased wines from us then you accept that these wines may be subject to defects, imperfections, shortages, damage and normal wear and tear. You accept that wines will be in the condition to be expected having regard to their age, provenance and nature or where we have notified you of any such condition or defect.
12.7 We do not accept liability for minor or inconsequential defects or imperfections.
12.8 We may provide provenance information to you which has been given to us by our supplier however we are not able to research, test or verify this information. We cannot and do not warrant any such statements.
12.9 You accept that given the nature of wines these terms are reasonable in all the circumstances.
13 Liability
13.1 Our liability in any circumstances under or in connection with any sale of wines will be limited to the purchase price paid by you for the wines. Our liability will also be limited as set out in clause 9 above.
13.2 We will not be liable for any indirect or consequential losses or damages including lost bargain, lost profit, lost reputation, loss of anticipated savings.
13.3 We will not be liable to you or to any other party following the onward sale of wines by you.
13.4 Our liability for death or personal injury arising due to our negligence is not limited.
14 General
14.1 We reserve the right to alter these terms and conditions at any time. Any such changes will take effect when posted on our website. It is your responsibility to read the terms and conditions on each occasion the website is used or products ordered. Your use of the website or your agreement to place wines in storage with us shall signify your acceptance to be bound by these latest terms and conditions.
14.2 If any provision of these terms and conditions is held by a court or other competent authority to be invalid or unenforceable in whole or in part the validity of the other provisions of these terms and conditions and the remainder of the provision in question shall not be affected.
14.3 We will not be liable for any failure to meet our obligations occasioned by circumstances beyond our reasonable control.
14.4 These terms and conditions shall be governed by the laws of England and Wales and you agree to the exclusive jurisdiction of the courts of England and Wales.
Cancellation Form
You can use the following cancellation form to cancel under the Consumer Regulations:
To: Vinum Fine Wines Ltd, 48 Warwick St, London W1B 5AW, email: [email protected] telephone: 020 7870 2018
I/We hereby give notice that I/We cancel my/our contract of sale of the following goods/ for the supply of the following service:
| Ordered on: | |
| Received on: | |
| Name of consumer(s) | |
| Address of
consumer(s) |
signed :- _____________________
(You are only required to sign if returning by post):
January 2023
The following Terms & Conditions forms a contract in the related use of the various services provided by Vinum Fine Wines Limited (“we” or “us” or “or”) under its Storage Program and the customer (“member” or “you”) being the person or a company who uses this service.
Provision of Services
We will only accept instructions from authorized persons who are members of the storage services to carry out specific actions or requests required by the authorized member. Authority or clearance for additional persons must be advised in writing.
All delivery information provided must be accurate with correct postcodes and telephone numbers. Specific delivery information & requests must be provided prior to delivery arrangement.
All Rates and Charges will be reviewed annually.
Storage & Receipt of Goods
We will provide the member with an annual storage statement. The statement can also be produced at any point of an authorized request. It is the responsibility of the member to ensure that the details contained within this document are correct as we will not accept any financial liability for the input of incorrect data.
We reserve the right to:
1) Charge part cases at the appropriate full case rate
2) Split a case containing more than one product and charge accordingly should it deem necessary.
We will receive the goods according to the standards and practices that are in line with the company.
All goods are checked upon receiving for any external damages or discrepancies. Should there be any issues, we will contact the member in writing / email.
Unless requested, we will not open sealed cases to inspect the bottles nor its contents.
Photo requests or conditional checks can be requested via the member’s specific account manager.
We will not accept liability for a deterioration in the condition of the contents of the case (including liquid, labels, corks and capsules). Conditions may deteriorate over time as a result of the natural ageing process.
Deliveries
All deliveries will be fulfilled by London City Bond.
Delivery dates and timings are decided according to the tariffs and routes provided by London City Bond. We will not accept any liability for missed deliveries and reserves the rights to alter delivery date / days with prior notice where necessary.
Drivers will only deliver to the entrance of the premises and will ensure the delivery is confirmed in their presence.
Proof of deliveries can be provided upon request and are stored to a maximum of 12 months since delivery was made.
Payment Terms
We will be entitled to invoice the customer as frequently as necessary, in order to maintain an equitable cash flow. Unless otherwise agreed in writing, payments must be made in full, without deduction within 30 days from the date of invoice.
All charges are based on transactions of the two units, or ‘case’ of 9 litres or 4.5 litres.
We reserve the right to refuse the release of the member’s stock pending receipt of outstanding funds to ensure that debt remains below the cost value of stock held.
All charges are exclusive of VAT which is payable in addition, where appropriate, as defined by relevant VAT legislation.
We reserve the right to exercise its statutory right to claim interest and compensation for any debt outstanding under the late payment legislation if we are not paid according to the payment terms set above.
Right of Lien
Sufficient stock must be held in our care at all times to cover all outstanding monies. In the event of failure by the customer to pay any amount due to us, we may, at the due time, without prejudice to its other rights and remedies against the member, give notice in writing of its intention to sell or otherwise dispose of the goods. Any proceeds of the sale or disposal shall be remitted to the member after deduction for all expenses and all outstanding amounts due to us.
Full Stock Removal and Exit of Storage Services
All outstanding debts must be paid and cleared in full prior to the final release of goods.
All liable DUTY/VAT/DELIVERY CHARGES must be cleared in full in advance prior to delivery.
Removal of entire stocks terminates the contractual relationship in its entirety between the member and us.
Claims, Liability & Insurance
In the event of breakage or loss, we will compensate at market value. Customers will, where possible, at their option, be offered a replacement. In the event of value disagreement, claims for further compensation must be submitted in writing within 28 days of notification of such damage or loss.
At no point, shall we be liable for fraudulent activities of the member, their representatives or agents or are liable for any loss (whether direct or indirect) of profits, goodwill, or business opportunity or for any indirect, special or consequential loss.
We shall not be responsible for any act or omission or delay or non-performance of any of its obligations caused by events beyond our power or control.
Our liability shall be limited to the purchase value or receipt value of the goods.
Confidentiality
All information disclosed by the member or us is confidential, and shall not be disclosed by either party, other than to employees, agents or sub-contractors of each, who reasonably require to know such information for the performance of their duties. This clause does not apply to information already in the public domain, or which comes into the public domain (other than through a breach of this clause) or information which the party is required by Law to disclose.
Effectiveness of Terms & Conditions
These Terms & Conditions take effect from 1st January 2023 and supersede all previous versions that are now null and void.
Receipt of stock into our Storage Program is classed as acceptance of these Terms & Conditions by the member, unless otherwise agreed in writing.